Product
Set the checks. The platform tracks them from there.
Applicant registration and screening lets you configure exactly what your organisation and your industry require, then keeps watching for what changes after someone is approved.
- Registration
- Documents uploaded
- Your checks applied
- Your team approvesA person decides
- Active in your poolMonitored from here
The important distinction
The platform checks. Your team decides.
Worth stating plainly before anything else on this page, because it is the line that matters most.
Automates the checking
- Confirms required documents are present
- Confirms dates are current, not expired
- Applies the rules your team configured
- Keeps watching after approval
Makes the judgement
- Decides what a valid applicant looks like
- Reviews the completed application
- Approves or declines
- Owns the employment relationship
Aroha Connect does not vet anybody, does not run independent background checks, and does not decide who is fit for work. It narrows a stack of applications down to the ones with complete, in-date documentation. A person on your team still reviews and approves each one.
Registration
The flow, as your applicants experience it
A candidate registers themselves — details, then the documents your checks require — in one continuous flow, rather than a form followed by a separate email exchange to collect whatever was missing.
- DetailsName, contact, availability, the sites they can work.
- DocumentsUploaded against the specific checks you have configured.
- ReviewThe applicant confirms what they have provided before submitting.
- Your team approvesA person reviews the complete application and decides.
Documents
Uploaded once, stored centrally, watched from then on.
Storage
Uploaded once, stored centrally
Documents are uploaded once and held centrally, visible to the organisations that need them. Nobody is forwarding a certificate as an email attachment, and nobody is searching an inbox for the version somebody sent six months ago.
Who can see a document, and for how long
A document is visible to the organisations the person is registered with, for the purpose of confirming they meet what a shift requires. It is not a public profile and it is not shared with other workers. Retention and access rules are set with you during onboarding rather than assumed — if you have specific requirements, and health and education providers usually do, raise them in a demo so they can be answered against your policy rather than in general terms.
Configuration
You decide what a valid applicant looks like
Your team sets which documents are required, which registrations must be current, and which certificates apply. The same platform holds different check sets for different industries, using the terms specific to each.
Education
Teaching Council registration
Construction
Site Safe induction
Aged Care
NCNZ registration
Retail & Hospitality
Duty manager's certificate
These are examples, not a fixed list. The requirement set is editable, so an organisation with a check nobody else runs can add it rather than working around its absence.
After approval
Approval is the start of the tracking, not the end
Once someone is active, the platform keeps watching expiry dates. It alerts before something lapses, and if it lapses anyway, that person no longer appears as available for new bookings until it is renewed.
Documents current
Appears in the shortlist for shifts that require it.
Document lapsed
Removed from new bookings until it is renewed. Nobody has to notice.
Coming off the list is a pause, not a rejection
Nobody is removed from your pool for letting a certificate lapse. They stop appearing as available for the shifts that specifically require it. Renewing the document restores their availability immediately, with no re-registration and no re-approval.
The same mechanism appears on Features as compliance tracking with expiry alerts — this page is that capability at depth.
Interface images on this page are illustrative layouts, not screenshots of live data. Aroha Connect is software for tracking and evidencing compliance — it does not employ, supply, place or vet workers, and the employer remains the responsible party.
See your industry's checks configured live
We will set up the requirement list for your industry in the demo, so you can see exactly what an applicant would need to provide.