ROI Calculator
What is temp-staff admin actually costing you?
Scheduling, chasing timesheets and tracking expiry dates rarely appear as a line item, so they rarely get costed. Answer a few questions about your current process and see what those hours are worth over a year — modelled conservatively, with every assumption stated.
ROI calculator
Step 1 of 3Your business
- Your business (current)
- Current process
- Your results
Your business
Five quick questions about your team. Estimates are fine — you can change any of them before you see the result.
Roughly how many different people pick up shifts in a typical month.
Anyone whose week includes scheduling, timesheets or compliance for temp staff — including part of a role.
Salary plus on-costs, not just the hourly rate. Pre-filled with a conservative default — change it to match your team.
Indicative estimates only. See methodology & assumptions for exactly how these figures are derived.
Where the value comes from
Three places the hours go, and how the software takes them back
The calculator asks about scheduling, timesheets and compliance separately because those are the three jobs the platform actually changes.
Automate
Scheduling that runs itself
Smart matching finds available, qualified people and books them, instead of a manager working down a list by phone and text. The shift reaches everyone who can take it at once, and the first suitable acceptance confirms it.
Track
Compliance that never lapses
Every certificate, ticket and registration is held with its expiry date attached. Alerts fire before something lapses, and once it has, that person stops appearing as available — so the safe outcome is the default rather than something anyone has to catch.
Hand off
Timesheets and payroll in one flow
Workers submit hours from their phone, you approve in a tap, and approved hours become an invoice and a payroll-ready export. Nobody re-keys a number between the shift being worked and the worker being paid.
Methodology
Methodology & assumptions
Every number this calculator produces, and where it comes from. If something here does not hold for your situation, the result will not either.
What this calculator does and does not tell you
It provides indicative estimates based on conservative assumptions and the numbers you enter. Actual results depend on your team structure, your current processes and how you implement Aroha Connect.
It shows gross value, not net ROI — it does not subtract what the software costs.
How the time saving is calculated
Hours per week per admin person, multiplied by the number of admin people, multiplied by a 30% reduction, multiplied by 52 weeks. That annual hours figure is then multiplied by the fully-loaded hourly cost you entered.
Why 30% and not the 60% we actually see: Aroha Connect has helped early learning centres reduce admin overhead by up to 60%. Quoting a best observed outcome as an expected one is how these tools lose credibility, so this calculator models a materially more conservative baseline. If your result looks worth having at 30%, the real number has room to be better.
How the compliance estimate is modelled
Directionally, from your own answer about how confident you are today — not as a fixed dollar figure. The only number attached to it is a time one, derived from the compliance hours you entered.
We deliberately do not attach a cost to a compliance failure. Depending on your sector and what went wrong, the consequences span nothing at all, a lost contract, a regulatory penalty, or reputational damage — and no single figure honestly covers that spread. A precise-looking number there would be invented, and you would be right not to trust the rest of the page because of it.
What we captured but deliberately did not use
Your industry, company size, number of temp workers and current method are recorded so a conversation can start from real context — but none of them changes the arithmetic.
That is on purpose. A hidden multiplier that quietly moves your result based on an answer we did not tell you was load-bearing is precisely what makes vendor calculators untrustworthy. Every factor in your number is stated on this page.
Questions about these numbers
Are these estimates accurate?
They are indicative, and deliberately conservative. The calculator models a 30% reduction in time spent on scheduling, timesheets and compliance tracking, applied to the hours you enter. Aroha Connect customers have reported admin overhead reductions of up to 60%, but quoting a best observed outcome as an expected one is how these tools lose credibility — so the projection uses roughly half of it. Your actual result depends on your team structure, your current processes and how you implement the platform. Treat the output as a starting point for a conversation, not a quote.
How is the compliance risk estimate calculated?
Directionally, from how you rate your current tracking, plus a time figure derived from the compliance hours you entered. We do not attach a dollar amount to it, and that is a deliberate choice rather than an oversight. The cost of a compliance failure ranges from nothing, to a lost contract, to a regulatory penalty, to reputational damage — depending on your sector and what went wrong. No single number honestly spans that, and a precise-looking figure would be invented. What we can say concretely is the mechanism: expiry dates are tracked automatically, alerts fire before something lapses, and a person whose documentation has expired stops appearing as available for roles that require it.
Does this include the cost of Aroha Connect itself?
No. The figure shown is gross value — the annual worth of the admin time you recover — not net ROI. It does not subtract subscription cost. That is because pricing is sized to your shift volume and industry, so a generic net figure would be fiction. See the pricing page for how plans are structured, or book a demo and we will put your calculator inputs alongside an actual price for your situation.
What size business does this work for?
The calculator works for any size, but the result is most meaningful once you have at least one person spending real hours each week on temp-staff admin. If a manager handles it in twenty minutes here and there, the arithmetic will show a small number and you should trust it — the platform's value in that case is compliance certainty rather than time recovered. At the other end, organisations with several sites and multiple people coordinating cover tend to see the largest figures, because the coordination overhead grows faster than the headcount does.
Which industries does this apply to?
Aroha Connect is configured for education, retail and hospitality, construction and aged care, each with its own compliance requirements — practising certificates and safety checks, duty manager's certificates and right-to-work records, ConstructSafe and Site Safe tickets, or nursing registration and qualification levels. The calculator also accepts other, because the underlying admin problem is the same wherever you run a casual workforce, even though the compliance detail differs.
Can I get a more detailed analysis for my business?
Yes, and it is worth doing before you make a decision on a number from any vendor's calculator, including this one. Book a demo and we will walk through your actual rosters, your compliance requirements and what migrating off your current system involves — then give you a cost-benefit picture with real pricing rather than a gross estimate.
See how fast your next shift could be filled
A 20-minute walkthrough of the software, set up around your industry and your compliance requirements. No obligation.